Los Alamos National Laboratory Administrative Undergraduate Student in Los Alamos, New Mexico
What You Will Do_
The Nuclear Engineering and Nonproliferation (NEN) Division Officeis seeking a reliable, self-motivated, and energetic entry level AdministrativeAssistant to provide support to the Division Office staff and members who will serveas a point of contact with visitors, officials, and management. Reporting to the Division Chief of Staff, thesuccessful candidate will have a customer-focused approach to administrativeresponsibilities and work cooperatively with staff in a very dynamic anddiverse office environment while maintaining a positive attitude andprofessional work atmosphere.
The internship will provide an opportunity to develop marketableskills in the areas of office procedures, interpersonal relations, officetechnology, office accounting, written communication, and computer applicationsto meet the demands and responsibilities of today’s workforce. It will also provide an opportunity to learnadministrative and business operations skills for a wide variety ofoffice-related activities including but not limited to:
Interacting frequently with representatives from outside government agencies.
Learning administrative and business applications (e.g., travel, procurement, Oracle Time and Labor (OTL), policies and procedures etc.)
- Learning the administrative functions and management of an office.
- Calendar management for staff and resources.
- Prioritizing and tracking tasks.
- Computer skills in MS Office Suite (Word, Excel, PowerPoint), SharePoint, Outlook, and Labwide systems (OTL, Concur, iProcurement).
- Managing incoming and outgoing correspondence/documents.
- Creating and maintaining spreadsheets and database files.
- Preparing and composing documents.
Carry out job responsibilities with minimal supervision, demonstrating initiative, tact, and discretion with in confidence and sensitive information/matters.
Ensuring the office atmosphere is conducive to open communications and interactions.
What You Need
Minimum Job Requirements:
- Basic and/or introductory knowledge of and experience in providing administrative services and activities.
- Basic and/or introductory knowledge of and experience with office-interfacing software packages.
- Basic skill in the preparation and formatting of correspondence, reports, and/or presentations.
- Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
- Excellent customer service skills.
- Ability to effectively work in a team environment and interact with all levels of internal and external personnel, including the ability to build productive internal relationships.
- Ability to organize and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
- Ability to work with sensitive information.
Education:Applicant must be enrolled in an undergraduateprogram in Office Administration or Business Administration or related fieldwith a cumulative GPA of at least a 3.0.
Notes to Applicants: Candidates mustsubmit a transcript, cover letter, and resume along with their application.
No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
For general program information refer to theStudentPrograms web page.
Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to email@example.com or call 1-505-665-4444 option 1.
Where You Will Work_
Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.
The Nuclear Engineering and Nonproliferation Division (NEN) is oneof four divisions within the Associate Directorate for Threat Identificationand Response (ADTIR). NEN includes four groups consisting of approximately230 staff, including students and contractors, and executes an annual budget nearing $135M.
Instructions on How to Activate/Create a LANL Jobs Account:
Follow the instructions below if you have ever had an employee Z number, been a contractor, or received Los Alamos Lab insurance coverage to activateyour account:
Select the Click Here button if you havebeen employed with the Lab or received insurance coverage.
Please enter only your first and last name and current email address (an email with your validation code will be sent to you) to activate the account currently in our system.
Enter your validation code as described in the email you receive and complete the 3-page registration form. Your account is now active and you can apply for jobs or save to your basket. Important: Enter the validation code within 15 days to activate your account or your account will be deactivated.
Follow the instructions below if you if you have never been employed with the Lab or received insurance coverage to create an account:_
Select the Register button if you have never been employed with the Lab or received insurance coverageto Create an Account.
From here, you will establish an account with username and password.
How to Apply: Login to Your Account to Complete the Application Process
Click the Vacancy Name number (in blue) to view any job’s details.
Click Apply or Add to Basket to apply later. Tip: To apply for a job or save your basket, you must have a LANL jobs account.
If you experience any technical issues, please email firstname.lastname@example.org for assistance.
Location: Los Alamos, NM, US
Contact Name: Ditsworth, Samantha Aileen
Organization Name: NEN-DO/Nuclear Engineering and Nonproliferation
Job Title: Administrative Undergraduate Student
Appointment Type: UGS
Req ID: IRC69055